HR Administrative Assistant

Confidential Company

Posted 10 min ago

Experience

3 - 4 Years

Monthly Salary

QAR 5,000 - 6,500 ($1,351 - $1,756)

Job Location

Doha - Qatar

Education

Any Graduation

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities


Office Management:

  • Purchase of office supplies and pantry stackings

  • Manage petty cash and prepare monthly reports

  • Facilitate monthly payment of utilities installation schedule, and payments

  • Coordinate with office housekeeping, maintenance, reception and other parties required

  • Manage/ monitor the monthly calendar for the office matters, deadlines, and contractual obligations

Administration:

  • Prepare requisite monthly reports; delegation of authority, petty cash, monthly finance reports, and etc

  • Maintain a proper document system of all Admin and HR related files

  • Prepare staff travel tickets and hotel bookings for Company staff

  • Handle administrative tasks, such as filing, generating reports and presentations, setting up for meetings, and take down minutes of the meeting

  • Assist in the preparation of monthly payroll, including verification of attendance records, leave balances, and supporting documentation

  • Assist in opening Payroll accounts for new staff; Ooredoo mobile wallet

  • Schedule of staff medical checkup, and liaise with the Operations Farm office for gate pass renewals Implement and monitor programs as directed by HR Manager, and see the programs through to completion

  • Generate memos, emails and reports when appropriate

Desired Candidate Profile

  • Bachelor's degree in Human Resources, Business Administration, or a related field is preferred to provide a solid foundation in HR principles.

  • Fluency in English is essential, with additional language skills being a strong asset in a multicultural workplace.

  • Proficient in using HR software and Microsoft Office Suite, displaying technical competence in managing HR tasks efficiently.

  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a busy environment.

  • Exceptional interpersonal skills to communicate clearly and build rapport with employees across all levels of the organization.

  • A detail-oriented mindset is crucial for maintaining accurate records and ensuring compliance with HR regulations.

  • Experience in a corporate or fast-paced environment is advantageous, indicating adaptability and a proactive mindset.

  • 2-3 years of experience in an HR or administrative role, demonstrating familiarity with HR practices and office environments.

Employment Type

    Full Time

Company Industry

  • Facilities Management

Department / Functional Area

  • HR
  • Human Relations
  • Industrial Relations

Keywords

  • Onboarding Processes
  • Staffing Assistant
  • HR Generalist
  • Data Management
  • People Operations Assistant
  • Payroll Support
  • HR Reporting
  • HR Coordinator
  • Employee Relations Assistant
  • HR Administration
  • Employee Records Management
  • Training Coordination

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Confidential Company