HR Clerk

American International University

Reports to: HR Manager

Primary Functions:

The HR Clerk will support the Human Resources department by maintaining records, processing employment applications, distributing employee information, updating personnel files, assisting employees with forms and procedures, and scheduling interview appointments. This role is based at a private K-12 school within our network, providing a high-quality, college-preparatory education.

Key Responsibilities:

- Update staff information in the database and generate reports.

- Prepare statistical and employment-related reports.

- Maintain and update confidential personnel records and files.

- Provide employees with information on employment policies and procedures.

- Schedule interview appointments for new applicants.

- Complete and submit applications and forms for government departments.

- Prepare offers, contracts, and interim appointment letters.

- Coordinate travel logistics, including flights, hotel reservations, and transportation.

- Assist in securing housing accommodations for international staff.

- Liaise with agencies and service providers to ensure cost-effective arrangements.

- Welcome and support new overseas staff upon arrival.

- Oversee apartment maintenance and cleaning services.

- Assist new employees in opening bank accounts.

- Maintain HR office forms and applications (banking, insurance, shipment, etc.).

- Serve as a communication link between administrators, teachers, and staff.

- Conduct vehicle inspections as required.

- Prepare and manage weekly reports on staff departures.

Qualifications & Requirements:

- Bachelor s degree or higher.

- Fluent in written and spoken English.

- Strong clerical and communication skills.

- Preferred age range: 23-35.