HR Legal Officer

Term

Job Purpose :

• Handle day-to-day HR operations efficiently and professionally.
• Prepare employment contracts and documents in accordance with Egyptian Labor Law.
• Manage social insurance registration and employee files. - Support legal documentation and coordinate with governmental authorities.
• Ensure compliance with company policies and Egyptian laws.
• Provide administrative and legal support to management.

Key Responsibilities :

Human Resources Responsibilities

Recruitment & Onboarding

• Post job advertisements on local job platforms.
• Screen CVs and shortlist suitable candidates.
• Conduct initial interviews and schedule final interviews.
• Prepare job offers and coordinate hiring procedures.
• Collect required hiring documents and create employee files.

Contracts & Documentation

• Prepare and update employment contracts according to Egyptian Labor Law.
• Ensure all employees sign required policies and internal regulations.
• Maintain complete and organized employee files (physical and digital).

Attendance & Leave Management

• Track daily attendance and working hours.
• Manage annual, sick, emergency, and unpaid leave records.
• Prepare monthly attendance and absence reports for payroll.

Social Insurance

• Register new employees with the Social Insurance Authority.
• Update monthly salaries on the system.
• Handle termination procedures and remove employees from insurance.
• Follow up on changes (injuries, salary updates, new entries).

Payroll Support

• Provide accurate monthly data for payroll.
• Support the Finance department with payroll documentation.

Employee Relations

• Receive employee complaints and prepare preliminary investigation reports.
• Recommend appropriate actions to the HR Manager.
• Apply disciplinary actions as per company policy and Egyptian law.
• Support building a positive and professional work environment.

Training & Development

• Track employee training attendance.
• Assist in identifying annual training needs.

Legal Responsibilities :

Contracts & Legal Documents

• Draft and review legal documents including employment contracts, service contracts, NDAs, and agreements.
• Ensure all documents comply with Egyptian law.

Governmental Affairs

• Follow up with Labor Office, Social Insurance Office, Commercial Registry, Chamber of Commerce, and Tax Authority.
• Submit required forms, renewals, and official paperwork.

Disputes & Cases

• Prepare documents needed for external legal counsel.
• Follow up with lawyers on labor or commercial cases.
• Maintain proper documentation of all disputes and legal matters.

Compliance & Policies

• Review internal policies for legal accuracy.
• Ensure full compliance with company regulations and local laws.
• Stay updated on labor and social insurance law changes.

Offboarding & Termination

• Prepare resignation forms, warnings, and termination letters.
• Finalize social insurance removal.
• Support Finance with final settlements.