Human Capital Associate

Aspen Holdings

Administration:

• Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Update internal databases and trackers on the HR system.
• Prepare HR documents, employment contracts, salary and bonus letters, reference letters etc.
• Assist in benefits enrolment, changes, and inquiries.
• Keep company policies and SOPs up to date.
• Assist payroll process by providing relevant employee information.
• Coordinate and maintain the employee insurance program.
• Prepare purchase orders and arrange invoice payments for the Human Capital EME department.
• Provide general administrative support.
• Keep the distributor System up-to-date.
• Visa and Work Permit Management.
• Execution of employment contracts.
• Coordinating medical insurance agreements and tracking of payments.
• Managing all government portals in coordination with the payroll service provider.
• Issuance of Work Permits.
• Managing the Qiwa portal.
• Managing Mudad Portal.
• Iqama Transfers and managing renewals. Issuing Exit, re-entry and Final exit visas through Muqeem.

Recruitment:

• Develop and update job descriptions and job specifications.
• Prepare recruitment materials and post jobs to the appropriate job board/newspapers/colleges etc.
• Source and recruit candidates by using databases, social media etc.
• Screen candidates' resumes and job applications.
• Onboard new employees in order to become fully integrated.
• Managing the off-boarding process for departing employees.

HR System:

• Managing employee information on the HR system.
• Tracking leave, leave reporting, and organization changes.

Training:

• Working with line managers to identify training needs.
• Select relevant trainingS for employee development.
• Coordinate logistical arrangements for training sessions and maintain a file of training certificates for employees to ensure accurate documentation of professional development activities.

Employee Engagement:

• Participate in organizing the employee engagement/wellness/benefits program.
• Participate in organizing the employee reward & recognition program.