Human Resources Coordinator

M decins du Monde

Under the supervision of the general coordinator, you have the responsibility to define, adapt, plan and supervise the implementation of the mission s human resources infrastructures including internal procedures and policies, compensations and benefits, talent management, staff disciplines, career development and learning or team building while respecting the local context, the legislation and MdM policies and values

More specifically, your main responsibilities are the following:

HR Strategy & planning

• Collaborate with coordination team to define HR strategy, needs, and budget
• Maintain and update organizational chart with clear reporting lines
• Contribute to HR planning in project proposals and amendments

HR administration

• Ensure up-to-date employee files and HR archives per MdM standards
• Oversee HR database management (licenses, tax IDs, etc.)
• Lead payroll processing in coordination with finance
• Ensure timely sharing of HR data and reports with HQ
• Implement and monitor salary grid and national staff salary policies

Team management

• Recruit, supervise, and evaluate HR team
• Provide coaching and capacity building
• Develop individual action plans and conduct regular performance reviews

HR policies & tools

• Develop and update HR policies aligned with local law and MdM values
• Ensure policy implementation, staff awareness, and compliance
• Oversee national staff recruitment and labour market benchmarking
• Support conflict resolution and disciplinary procedures

Capacity building & technical support

• Conduct field visits to monitor HR practices
• Review and improve training and evaluation systems
• Coordinate annual training needs assessment and implementation
• Provide technical HR support across the mission

PSEA

• Support implementation of MdM s PSEA policy
• Establish reporting mechanisms and visibility of PSEA measures
• Train HR staff and develop prevention plans as needed

Legal compliance

• Ensure compliance with local labour, tax, and immigration laws
• Manage legal documents, registrations, and contracts
• Coordinate with legal advisors and alert leadership to regulatory changes

HR management

• Oversee visa, work permit, and residency processes
• Manage expat housing, rules dissemination, and leave tracking
• Archive expat documentation

Reporting & communication

• Submit monthly SitReps and input into donor/external reports
• Liaise with other INGOs HR coordinators
• Maintain national staff archives and approve HR statements to HQ