Job Description

Roles & Responsibilities

Job Title - Integrated Facility & Floor Operations Analyst

Work Location - Riyadh, Saudi Arabia

Role Overview

Integrated Facility & Floor Operation Analyst oversee the administrative and operational functions of the office and facilities , ensuring that all activities run smoothly and efficiently, coordinate the day-to-day activities and working closely with the reception team to support office and Facilities operations, employee services, and facility management. This role requires a proactive individual who can manage the resources, implement policies, and ensure an optimal working environment for all staff.
Key Responsibilities:

Oversee and coordinate daily office operations, ensuring smooth workflow.
Monitor office supplies and equipment, ensuring that everything is well-maintained, stocked, and operational.
Act as the point of contact for office-related services such as cleaning, maintenance, and security.
Implement and enforce office policies and procedures, ensuring all employees adhere to operational standards.
Work closely with the receptionist team to ensure the front desk area is running efficiently and professionally.

Facility & Equipment Management:

Ensure the office environment is organized, clean, and conducive to productivity, addressing any issues related to the office space (e.g., furniture, cleanliness, safety concerns).
Oversee the maintenance of office equipment such as computers, phones, printers, and other tools, initiating repairs or replacements as needed.
Liaise with external vendors for office-related services, including maintenance, equipment, supplies, and security.

Health, Safety & Emergency Procedures:

Oversee health and safety protocols in the office, ensuring that all staff are trained on emergency procedures, fire drills, and first aid.
Act as a point of contact for emergency situations, coordinating responses with other departments or external services as necessary.
Ensure compliance with local regulations related to health and safety in the workplace.

Budget Management:

Assist in managing the office budget, ensuring expenses are within allocated limits.
Monitor office expenditures related to supplies, equipment, and services, and work to reduce costs when possible, without compromising on quality.

Administrative Support & Reporting:

Prepare and maintain office-related reports, such as office supply usage, maintenance issues, and facility-related expenses.
Assist in preparing monthly and quarterly reports on office efficiency, team performance, and operational needs.
Maintain office records and files in an organized manner, ensuring that confidential information is securely handled.
Coordinate with other departments to ensure that operational needs and requests are addressed promptly.
Act as the liaison between office staff and management, addressing any employee concerns or needs.
Organize office events, team-building activities, and other initiatives to promote a positive and productive work culture.
Ensure the office is a comfortable, welcoming, and supportive environment for employees, addressing any issues that could impact morale or productivity.

Team Leadership & Support:

Support reception team, ensuring their tasks are completed effectively and on time.
Foster a positive work environment by promoting teamwork, accountability, and high-performance standards.
Provide ongoing support to team members, particularly in areas such as office procedures, software usage, and customer service.
Collaborate with the manager to assess team performance, identifying areas for improvement and providing constructive feedback.

Desired Candidate Profile

Key Qualifications:

Bachelor's degree in business administration, Office Management, or a related field (or equivalent experience).
0 to 1 year of experience in office management or a related role, with a proven track record of managing office operations and teams.
Ability to handle multiple tasks simultaneously, prioritize effectively, and work under pressure.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.
Knowledge of office management best practices and familiarity with office security and safety protocols.
Excellent interpersonal skills and the ability to work collaboratively with various teams.
Problem-solving and conflict resolution skills.

Integrated Facility & Floor Operations Analyst Accenture Middle East

People Looking for Operations Analyst Jobs also searched