IOCC Record Officer

flyadeal Egypt

Key Responsibilities:

• Maintain and archive personnel records for all IOCC employees, including current and newly joined staff.
• Archive and track training records, qualifications, and certifications for IOCC personnel.
• Monitor training validity and expiry dates and provide timely notifications to relevant stakeholders.
• Ensure all personnel and training documentation is complete, accurate, and readily retrievable for audits or inspections.
• Record, monitor, and track expiry dates for all controlled IOCC documents.
• Maintain an organized document tracking system (manual or digital) to ensure validity and compliance at all times.
• Escalate upcoming or overdue document expiries to IOCC management and relevant departments.
• Archive post-flight documentation for all flyadeal (FAD & Wetleased) flights in accordance with approved retention periods.
• Ensure post flight records are properly indexed, secured, and protected against loss or unauthorized access.
• Coordinate with approved shredding and disposal service providers to securely dispose of documents that have exceeded the prescribed retention period.
• Ensure document disposal is conducted in compliance with IOSA, GACA, and company data protection requirements.
• Support internal, regulatory, and IOSA audits by ensuring all required documentation is current, complete, and accessible.
• Assist IOCC management in demonstrating compliance with document control and retention standards.
• Ensure confidentiality and data protection principles are maintained at all times.