Job Description

Roles & Responsibilities

The Legal Secretary will support the Legal function by providing high-quality legal administrative

assistance across the group. The role involves managing a broad range of legal administrative

matters including corporate governance, contract lifecycle management and compliance. The

Legal Secretary will work closely with internal stakeholders to ensure legal and governance

processes are accurate, efficient, and aligned with best practice in a large corporate

environment.

Responsibilities

Corporate & Company Secretarial Support

 Maintain statutory records for group entities across multiple jurisdictions, including

registers, filings, and corporate records

 Ensure timely filing of statutory documents with relevant regulators and authorities

 Monitor and track director appointments, resignations, and authorities

Contract & Document Management

 Establish and administer a contract database, ensuring accuracy, version control, and

audit readiness, which should be maintained on an ongoing basis and structured to

support M&A, financing, and audit processes

 Support implementation of contract approval processes and authority matrices

Compliance & Risk Management Support

 Provide administrative support in line with internal policies and regulatory requirements

 Conduct World-Check and other third-party due diligence screenings

 Compile, manage, and submit Know Your Customer (KYC) documentation for entities

and counterparties across jurisdictions

External Counsel Cost Management

 Track, review, and reconcile legal cost reports and legal invoices against budgets and

engagement terms

Job Description

Person Specification

Experience

Requirements

 2-4 years of relevant legal secretary or paralegal experience (or

equivalent experience outside the UK)

 Experience within a large corporate, multinational, private equity

infrastructure and/or the energy sector preferred

 Strong organizational and administrative skills

 High level of confidentiality and professional integrity

 Ability to manage multiple priorities in a fast-paced environment

 Proactive, solution-oriented mindset

 Strong stakeholder management and communication skills

Minimum Education

Requirements  Legal Secretary, Paralegal, Legal Assistant, or equivalent

professional certifications preferred

Related/Technical

Skills

 MS Office Suite (Word, Excel, PowerPoint)

 Written and oral communication, English

 Attention to detail & document accuracy

 Time management & prioritization

 Contract management

 Compliance – Intermediate

 Written and oral communication, English, with Arabic & French.

Legal Secretary AMEA Power

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