Logistics & Documentation Coordinator

Client of RecruitMe Plus

1.Logistics Coordination:

• Coordinate daily inbound and outbound shipments (import/export) of frozen and perishable goods.
• Manage and track shipment schedules, delivery timelines, and container allocations.
• Liaise with freight forwarders, shipping lines, carriers, and transport partners.
• Monitor cold-chain compliance during transit.
• Optimize logistics flows to minimize cost and improve delivery performance.
• Track ETA/ETD updates and communicate changes to stakeholders.
• Manage last-mile distribution within UAE/GCC.
• Support warehouse operations by coordinating stock arrivals, unloading, and storage.

2.Documentation & Compliance:

• Prepare, review, and verify all shipping and customs documentation.
• Ensure documentation accuracy and compliance with UAE/GCC regulations.
• Coordinate with authorities for approvals, inspections, and clearance.
• Maintain updated records of shipments and regulatory documents.
• Ensure documents align with frozen food import requirements.

3.Coordination & Communication:

• Act as the main contact between suppliers, internal teams, logistics partners, and customs agents.
• Coordinate with procurement and sales teams on shipment plans.
• Communicate shipment status and challenges to management.
• Manage claims for damaged or temperature-compromised goods.
• Coordinate between logistics, warehouse, and finance on costs and invoicing.

4.Reporting & Administration:

• Maintain accurate logs of shipping activities and KPIs.
• Prepare reports on shipment status and logistics performance.
• Support audits with complete documentation records.