Management Assistant

MechatronX L.L.C

Role DescriptionWe are seeking a Management Assistant to support our executive and management teams in Abu Dhabi. This is a full-time, on-site role that plays a key part in ensuring smooth operations across engineering, R&D, and contracting projects, while also supporting executive-level decision making.Key ResponsibilitiesCalendar management for executives, including scheduling and coordination of meetings.Aid executives in preparing for meetings, including agendas and supporting documents.Respond to emails and document requests on behalf of executives.Draft slides, meeting notes, and documents for executives.Handle clerical and administrative tasks, including filing and correspondence.Support invoicing, accounting, and financial documentation with high accuracy.Assist with project schedules, resource coordination, and procurement documentation.Manage office supplies and support compliance with company procedures.Coordinate with engineering and contracting teams to ensure smooth workflow across projects.RequirementsMaster s degree in Business Administration, Finance, Engineering Management, or equivalent experience.Proven experience managing multiple priorities, administrative coordination, and logistics.Proficiency in Microsoft Office suite and standard office software.Strong clerical and organizational skills with attention to detail.Excellent time management abilities and ability to multi-task with great follow-up skills.Strong written and verbal communication skills (English required; Arabic or German is an advantage).Previous experience in an engineering, R&D, or contracting environment is an advantage.What We OfferDirect exposure to executive-level decision making.Professional development opportunities with career growth potential.Competitive salary and benefits package.A dynamic work environment in Abu Dhabi, working closely with international engineering teams.