Multicountry Sub-Awards & Compliance Manager Mercy Corps

Mercy Corps implements a variety of programming throughout the MENA/Europe region in response to the diverse humanitarian and long-term development needs of the region. Mercy Corps has ongoing programs in Ukraine, Georgia, Syria, Yemen, Iraq, Jordan, Lebanon, and Palestine. Mercy Corps is committed to delivering high quality, high impact programming that reaches communities or individuals in need, wherever they are.

Mercy Corps recently launched its new global ten-year strategy, Pathway to Possibility, which reflects our ambitions to not only meet basic needs of communities affected by conflict and climate, but to achieve lasting, transformational change at scale. Pathway to Possibility (P2P) includes a three-layers resilience approach at its core and aims to deliver impact through four key outcome areas: Food Security, Water Security, Economic Opportunity, and Peace and Good Governance. P2P is also driven by five organizational commitments on being climate smart; evidence-driven; safe, diverse and inclusive; locally-led; and innovative and creative.

As a result of recent funding disruptions, Mercy Corps MENA/Europe Leadership has decided to optimize resources and create efficiencies by creating a new structure for smaller country portfolios under the management of the regional team directly; namely Iraq, Jordan, Lebanon and Yemen. This role is the product of this structural change decision.

The Sub-Award & Compliance Manager ensures and facilitates compliance with Mercy Corps policies and procedures, donor regulations and requirements for partners The successful candidate will work with team members and implementing partner(s) to ensure smooth, efficient and effective sub-granting process that adhere to Mercy Corps policy and donor regulations. The Sub-award & Compliance manager will support the efforts of capacity development of local organizations to meet finance and compliance requirements and develop professional processes and/or systems.

Essential Responsibilities

Subgrants Management

• Administer the partnership / sub-granting processes in accordance with MC subgrant manual. Including adapting MC processes for private sector Subgrants.
• Review, analyze and ensure financial pre-award assessments/and other due diligence are performed, recommend special conditions, modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Oversee the subgrants and modification process and make sure it is in accordance with relevant donor requirements and Mercy Corps policies.
• Make sure that our partner follows all special award conditions in subgrants.
• Follow with team the Monitoring and Verification of Partner Projects process and make sure that the different departments apply it.
• Review sub-grant financial reports prepared by his/her staff and supporting document and provide constructive feedback to beneficiaries and PM/ Finance Manager as necessary.
• Lead the development and maintenance of the compliance toolbox for subgrants.
• Lead with all aspects of audit preparation for Mercy Corps and partners audits and act as main focal point for compliance for subgrants.
• Make sure that the Sub-award financial management manual applies to all subgrants.
• Follow up on the internal audit action points related to sub-award and make sure that correction plan/actions are in place. Conduct a Quarterly review or spot check on all the department internal controls & tools and communication gaps or area for improvement to the MCO finance and compliance manager.

Compliance

• Communicate in a timely fashion with HQ compliance on all compliance issues or concern for the department.
• Act as the main focal point between HQ compliance and MCO field for all Subgrants related. Also, make sure that field is getting the recent updates (Forms, Template agreement, processes ) by conducting periodic call with HQ.
• Review the compliance task force (budget review, due diligence review, drafting contracts ) and suggest changes and/or improvement plan to the MCO Senior Finance & Compliance Manager if needed.
• Support the MCO Senior Finance & Compliance Manager in the proposals by making sure all costs in partner budget are in line with donor s rules and regulations.
• Support the MCO Senior Finance & Compliance Manager to identify solutions to issues that are compliant yet facilitate the achievement of organizational development objectives and partnership strategy.
• Support the MCO Sub-Award finance team with Partner Procurement Monitoring Forms and make sure they are applied.
• Develop and maintain a partnership compliance tracker / issues log.

Team Support & Capacity Development

• Support with guidance and training for partners and MCO subaward team.
• Provide tailored capacity development support to partners in relation to compliance matters in conjunction with other team focal points.
• Conduct Sub-Award compliance induction for new staff
• Lead the Sub-award compliance unit and make sure that all tasks are achieved and the team is serving to reach the program s goals and objectives.

General

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
• Other duties as assigned