Office Admin

Dsquares

We are currently seeking a highly organized and detail-oriented Office Administrator to join our HR department at Dsquares. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office and providing administrative support to our HR team.

strong>Duties & Responsibilities: /strong>

• Handle employee inquiries and provide information regarding Administration policies and procedures.
• Assist in organizing company events and employee engagement activities.
• Organize office meetings, and training sessions, including catering and logistics.
• Coordinate travel arrangements and accommodations for employees.
• Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff.
• Maintain office supply inventory, placing orders as needed ensuring inventory is well stocked, and managing vendor relationships.
• Process invoices, managing petty cash, and assisting with expense tracking and budget management.
• Maintain records for all office expenses and submit reports to the finance department.
• Act as the primary point of contact for office related inquiries, providing information and assistance to visitors and staff.
• Coordinating and managing appointments, meetings, and rooms schedule in order to prevent duplicate bookings.
• Assist in organizing company events & employee engagement activitiesbr>