Office Administrator/ Administrative Assistant

Client of Jobs for Lebanon

Provide administrative support for architectural project teams.

Edit and/or create written correspondence.

Process interoffice memos, letters, transmittals, labels, contracts, forms, Basis of Design and Concept Reports, etc. from verbal communication, email, handwritten notes, dictation, or transcription.

Create and maintain project forms, including spreadsheets and flowcharts. Customize forms for specific project needs.

Assist with project start-up procedures (team directories, product cut books, project goals statements, team responsibility matrix, master file set-up, etc.)

Coordinate internal/external meetings, including agenda and presentation support, organizing attendees, ordering food, arranging space, setting up equipment, and cleaning up. Coordination may include arranging conference meetings, including web, telephone, and video.

Assist with office operations such as reception duties, shipping and receiving, maintaining office supplies and processing vendor invoices.

Provide focused administrative support to the Principal by maintaining calendar, expense reports, answering phone inquiries, etc.

Organize, manage and facilitate schedule of the Principal, as well as that of the General Office

General office and HR administrative oversight

Assist in bookkeeping with input and filing tasks & coordinate with firm's accountant