Office Manager

Client of Faststream Recruitment Limited

Key Responsibilities

• Oversee the day-to-day operations of the Dubai office, ensuring a professional and efficient working environment
• Provide full administrative and secretarial support to the local leadership team
• Manage office procedures, documentation, filing systems, and internal communications
• Coordinate meetings, conferences, and company events
• Handle reception responsibilities, including managing calls and welcoming guests
• Arrange travel, accommodation, and visa requirements for employees and visiting stakeholders
• Manage relationships with office suppliers, service providers, and landlords
• Process invoices, purchase orders, and employee expense claims in accordance with company policies
• Monitor office budgets, utilities, and payments
• Ensure compliance with UAE regulatory requirements, including government reporting, insurance renewals, and licensing
• Identify operational issues and implement effective solutions

Recruitment, Onboarding & Offboarding

• Partner with hiring managers to develop job descriptions and hiring strategies
• Source and attract talent across appropriate recruitment channels
• Coordinate interviews and support candidate assessment processes
• Manage onboarding to ensure new employees are effectively integrated into the business
• Oversee offboarding processes, including exit interviews and compliance with UAE labour laws

HR Operations

• Maintain accurate employee records and HR documentation
• Support the full employee lifecycle, including promotions, transfers, and terminations
• Ensure HR practices are compliant with UAE labour legislation and company policies
• Act as the first point of contact for employee HR queries
• Support internal communication of policies, procedures, and company initiatives

Payroll Administration

• Coordinate with payroll providers and finance teams to ensure accurate and timely payroll processing
• Validate payroll data and supporting documentation
• Ensure compliance with local tax and statutory requirements
• Respond to payroll-related queries and discrepancies
• Provide payroll reporting to finance and leadership teams

Requirements

• Bachelor s degree in Business Administration or a related discipline
• Minimum of 5 years experience in office management within an international or maritime organisation
• Strong understanding of HR practices and UAE labour regulations
• Experience managing payroll processes and compliance requirements
• Highly organised, proactive, and detail-oriented
• Ability to multitask and operate effectively in a fast-paced, international environment
• Strong interpersonal and stakeholder management skills
• High level of discretion when handling confidential information
• Proficiency in Microsoft Office and HR systems