Office Manager

Client of Spinnaker Global Limited

THE ROLE

Reporting to the Regional Director, you will be the primary operational support for the Dubai office keeping things running smoothly day to day while also owning the full HR function locally. This includes everything from managing office administration and vendor relationships to leading recruitment, onboarding, payroll and HR operations for the team.

Key responsibilities include:

Office Administration

• Managing all administrative and organisational functions of the office
• Providing secretarial and executive support to senior team members, including travel coordination and diary management
• Overseeing office vendors, tenancy agreements and utility management
• Processing invoices, purchase orders and financial documents; handling claims in line with company policy
• Acting as the first point of contact for visitors and incoming calls
• Managing government-related reporting, insurance renewals and employee matters in line with local regulations

HR & People

• Leading end-to-end recruitment from defining job requirements and sourcing candidates through to interviews and offers
• Coordinating onboarding and offboarding processes, ensuring a smooth experience at every stage
• Managing day-to-day HR operations including employee records, lifecycle events, compliance and policy queries
• Overseeing monthly payroll processing in close coordination with the payroll vendor and finance team, ensuring accuracy and compliance with UAE labour law
• Conducting exit interviews and monitoring employee satisfaction