Office Manager

The Red Sea Development Company

Executive Support to the General Manager

• Act as the primary point of contact between the GM and internal/external stakeholders.
• Manage the GM s schedule, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the GM.
• Assist in confidential matters, maintaining discretion and professionalism at all times.

Office Administration & Operations Management

• Oversee the day-to-day office operations to ensure efficiency and organization.
• Manage office supplies, office equipment maintenance, and vendor contracts.
• Maintain digital and physical filing systems for administrative and club records.
• Ensure compliance with company policies, procedures, and industry regulations.
• Act as a liaison between departments to ensure seamless communication and coordination.

Member & Guest Relations Support

• Assist with high-profile member and VIP guest requests on behalf of the GM.
• Handle inquiries and complaints with professionalism and a service-first mindset.
• Ensure that all administrative tasks align with the club s luxury service standards.
• Organize and oversee executive-level club events as needed.

HR & Staff Coordination Support

• Assist the HR department with staff scheduling, onboarding, and documentation.
• Help coordinate employee engagement initiatives and internal communications.
• Monitor and track employee performance reviews, training, and compliance.
• Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.

Financial & Procurement Support

• Assist finance director basic financial tasks such as invoice processing, expense tracking, and petty cash management.
• Work with finance director to ensure timely submission of financial reports.
• Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.

Event & Meeting Coordination

• Organize and coordinate executive meetings, including agenda preparation and minutes recording.
• Assist events manager in planning and executing club events, board meetings, and VIP gatherings when needed.
• Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.

IT & Communication Support

• Manage office communications, including emails, phone calls, and internal messaging systems.
• Assist in maintaining digital records and supporting IT-related administrative tasks.
• Ensure seamless use of digital tools for guest bookings, event planning, and member communications.

Safety, Quality & Environment

• Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement of department s systems, processes and practices considering international best practice , improvement of business processes, cost reduction and productivity improvement.