Office Manager

Dubai World Trade Centre

Key Responsibilities:

1. Administrative & Operational Support
   • Oversee the day-to-day operations and administration of the Real Estate department
   • Maintain and organize records of contracts, correspondences, project files, and approvals
   • Prepare departmental documentation including memos, reports, meeting minutes, and presentations
   • Ensure compliance with DWTC s governance, quality, and document control standards
2. Performance Contract (PC) Coordination
   • Act as the department s primary coordinator for all Performance Contract (PC) activities
   • Track KPIs and milestones, gather supporting evidence, and prepare documentation for timely PC submissions
   • Liaise with Strategy & Corporate Planning to ensure alignment with corporate scoring guidelines
   • Maintain audit-ready folders and facilitate internal reviews of submitted materials
3. Audit Follow-Up & Compliance Support
   • Own the process of tracking, following up, and closing all Real Estate audit-related open points
   • Liaise directly with the Audit Department to clarify findings, timelines, and evidence requirements
   • Draft formal responses, gather supporting documentation, and ensure approvals from relevant stakeholders
   • Maintain a tracker of all open audit points and report status updates to department leadership
   • Ensure timely closure of audit items in coordination with DWTC s audit and compliance teams
4. Project & Workflow Coordination
   • Support project tracking and coordination of submissions across Legal, Finance, Procurement, and external consultants
   • Assist in preparation and coordination of tender documents and consultant appointments
   • Follow up on deliverables, action items, and cross-departmental approvals
5. Finance & Procurement Administration
   • Support financial processes including budget tracking, invoice submissions, and purchase requests
   • Liaise with Finance and Procurement teams for documentation, supplier onboarding, and payment follow-ups
6. HR & Departmental Support
   • Facilitate onboarding of new hires, track leaves and performance reviews, and maintain HR records
   • Organize departmental events, trainings, and team communication channels
7. Reporting & Meeting Support
   • Schedule key internal and external meetings, prepare agendas, and circulate action points
   • Assist in developing departmental reports, board presentation packs, and operational dashboards