Job Description

Roles & Responsibilities

Policies, Processes and Procedures
- Implement all section policies, processes and procedures
Budgets
- Implement the section budgets and work plans
Continuous Improvement
- Participate in initiatives for innovation and Continuous Improvement in pursuit
of greater productivity
Reports
- Provide inputs for the preparation of accurate and timely performance reports,
as required
Sales Execution
- Ensure that all Sales orders are processed timely and accurately and all
necessary documentation and contractual terms are fulfilled
- To log the order based on the items provided by order development team
and highlight any variances to the Assistant Manager for reconciliation.
- Create outbound delivery transactions in SAP in line with the sales order
and create a record of deliveries to customers
- To ensure that all order characteristics in SAP-SD module are entered
correctly.
- Fulfill the outbound delivery document in liaison with Manufacturing,
Technical, Logistics and Planning sections in both Supply Chain and
Operations
- Post the Goods issue transaction for the shipment/delivery completed
Invoicing
- Create invoices for all deliveries made to the customer in line with the
terms of the contract
- Provide Finance with relevant information for invoicing to enable the cash
management of all invoices raised
JD_SM0091_Order Execution Officer Version: 1.0 Last Update: September-2021
Sales Administration
- Coordinate between Sales and Order Execution teams to ensure seamless
processes and communication
Documents Database
- Draft and save on the database templates of sales presentations,
proposals, standards contracts and various forms to enable Sales team
members to retrieve them quickly when needed, allowing them to focus on
Sales
- Ensure proper recording and filing of all closed transactions
SCOPE AND FINANCIALS
SCOPE: The job holder supports Sales at all stages of the Sales cycle from the sales
order and contract until delivery to the customer
FINANCIAL RANGE : NA
Organization Size: 1500+ employees.
INTERFACES
Internal : Sales team, Logistics, Manufacturing and Technical teams
External : None

Desired Candidate Profile

Essential : Relevant Diploma with training on the SAP-SD module Desirable : Training in Sales processes, order execution and administration Job Skills: Sales administration skills, excellent communication, Ms office and Good Knowledge of Excel. Behavioural Competencies : Systematic approach, transparency, integrity, professionalism, caring & supportive style, passion for excellence, change management orientation Experience: 1-2 years of Sales Administration in a computerized environment preferably working on the SAP-SD module APPROVALS Statements in this document are intended to reflect, in general, the duties and responsibilities of the position, but are not to be interpreted as totally inclusive. Reviewed by Line Manager

Order Execution Officer SUNDUS MANAGEMENT CONSULTANCY & STUDIES BUREAUL.L.C