Operations and HR Assistant

ECM

Human Resources & Personnel (50%)

• Maintain and update employee personnel files (contracts, NSSF forms, leaves, warnings, evaluations, etc.).
• Monitor daily attendance, leaves, and overtime records.
• Support in preparing employment contracts, job descriptions, and HR letters.
• Assist in the onboarding and offboarding of employees.
• Ensure compliance with company policies and Lebanese Labor Law requirements.
• Support HR reporting and internal communication with staff.

Stock and Inventory Management (30%)

• Maintain accurate records of stock and materials used in construction projects.
• Monitor stock levels and coordinate with procurement for replenishment.
• Assist in preparing stock movement reports and reconciling physical counts with records.
• Support in organizing and labeling materials and equipment for easy access and tracking.
• Coordinate with site supervisors regarding material requests and deliveries.

Invoicing and Administrative Support (20%)

• Prepare draft invoices for construction-related works under supervision.
• Verify quantities and cost details with project and accounting teams.
• Maintain organized filing systems for invoices, purchase orders, and delivery notes.
• Provide general administrative support, including correspondence, scanning, and filing.
• Assist management with any other administrative tasks as needed.