Operations Coordinator ( with HR Coordination Responsibilities) Accentia Consulting
Posted 38 min ago
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Education
Bachelor of Business Administration(Management)
Nationality
Indian, Pakistani, Sri Lankan, Filipino
Gender
Female
Benefits
Medical Insurance, Annual Leaves As Per Labour Law, Annual Air Ticket
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Work closely with Sales, Inside Sales, and Finance teams to ensure smooth deal handovers and accurate billing.
- Establish, implement, and maintain Standard Operating Procedures (SOPs) to improve operational efficiency.
- Ensure compliance with company policies, documentation standards, and audit requirements.
- Coordinate cross-functional teams to ensure timely execution of projects and services.
- Oversee deployment of outsourced IT and cybersecurity personnel at client sites.
- Manage recruitment coordination, onboarding, attendance tracking, and contract renewals.
- Monitor staff performance, utilization, and client satisfaction.
- Maintain accurate records of outsourced resources, including timesheets and billing alignment.
- Coordinate recruitment activities including job postings, screening, interview scheduling, and onboarding.
- Manage employee documentation including contracts, personal files, and HR records.
- Handle internal HR operations such as QID processing and renewals in coordination with PRO.
- Medical insurance enrollment and renewals.
- Visa processing, labor contracts, and residency compliance.
- Liaise with PROs for government-related documentation and approvals.
- Track attendance, leave management, and timesheets for both internal and outsourced staff.
- Support employee engagement and assist in resolving basic HR-related queries.
- Coordinate training, certifications, and performance review processes.
- Ensure compliance with local labor laws and company HR policies.
- Support Finance in reconciling vendor invoices and client billing.
- Track operational costs, resource expenses, and project profitability.
- Assist in preparing weekly and monthly operational and financial reports.
- Support budgeting and forecasting related to operations and manpower.
- Act as a point of contact for operational and service delivery communication with clients.
- Provide regular updates on project status and coordinate post-delivery support.
- Address client concerns and ensure timely resolution in coordination with internal teams.
- Maintain strong client relationships through professional and transparent communication.
Desired Candidate Profile
Preferably 3 to 5 years of experience in operations, HR coordination, or outsourcing environments (preferably in Qatar or GCC).
Strong knowledge of local labor laws, QID processes, and government procedures.
Excellent organizational, multitasking, and coordination skills.
Strong communication and interpersonal abilities.
Proficiency in MS Office.
Experience with HR/ERP systems is an advantage.
Ability to work in a fast-paced, client-focused environment.
Employment Type
- Full Time
Company Industry
- Consulting
- Management Consulting
- Advisory Services
Department / Functional Area
- Administration
Keywords
- Operations Coordinator
- HR Coordination
- Outsourcing
- Recruitment Coordination
- Onboarding
- Attendance Tracking
- Contract Renewals
- Standard Operating Procedures SOP
- QID Processing
- Medical Insurance Enrollment
- Visa Processing
- Government Procedures
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Accentia Consulting
Who We Are We are Accentia Consulting—a fresh, agile force in management consulting and advisory services. We don’t just analyze problems; we solve them. Built on the belief that strategy without execution is just theory, we partner with businesses to navigate complexity, drive transformation, and deliver measurable impact. What We Do From corporate strategy and operational excellence to digital transformation and organizational change, we bring clarity to chaos. We work alongside leadership teams to turn ambitious goals into reality—whether that’s scaling a high-growth enterprise, optimizing performance, or navigating critical transitions. Our Approach We are different by design. No rigid frameworks. No one-size-fits-all solutions. We take the time to understand the unique rhythm of every client, then build strategies that are practical, human-centered, and built to last. We call this The Accent Way—a blend of deep expertise, agile thinking, and genuine partnership.
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