Job Description

Roles & Responsibilities

Job Purpose

To provide high-level administrative support in a dynamic, fast-paced school environment. This key position requires exceptional communication, time management, and problem-solving skills to ensure the smooth daily operations of the Executive Principal and Head of School s offices. This role demands delivering a professional and knowledgeable service to families, children, visitors and staff.

Key Accountability

Main Duties:

Provide comprehensive administrative and secretarial support to the Principal.
Manage their schedules and correspondence with the upmost level of confidentiality and accuracy.
Arrange travel and coordinate expenses as required.
Coordinate Executive Team Meetings; Strategic Governance Group Meetings; Whole-School Senior Leadership Team Meetings, Whole School Events Meetings, and any other meetings as required.
Serve as the main point of contact for internal and external stakeholders, including Aldar HQ, ADEK, and other Aldar and ADNOC schools as required.
Assist with the preparation of documents, reports, presentations and data-management.
Coordinate school-wide communications, events and meetings on behalf of the Principal.
Manage the ADEK portal, including creating the school s academic calendar and assisting with the Principal s approvals.
Maintain a professional and knowledgeable service to families, children, visitors and staff.
Welcome visitors to our school and address inquiries from families, visitors, staff and children, representing the Principal offices as required.
Support the FOH teams during busy periods.

Specific Duties:

Oversee all logistic and administrative arrangements for school inspections, including Irtiqaa, BSO, National Identity, serving as the liaison for our external inspectors.
Provide support to the academic and administration team with all required approvals.
Monitor ELT and Admin Leave Trackers to ensure efficiency and organisation.
Champion whole-school involvement, promoting a spirit of unity and collaboration throughout the community.

Desired Candidate Profile

REQUIREMENTS/strong>

Minimum Qualifications: Minimum diploma / degree of higher education; or Related industry qualification, of graduate level, for the assigned functional area(s).

Minimum Experience: 5+ Years Experience in similar role

Job Specific Knowledge & Skills:

Proven experience in a senior administrative role.

Outstanding organizational and multi-tasking abilities.

Excellent written and verbal communication skills in English.

High-level professionalism and discretion.

Strong IT skills, including proficiency in Microsoft Office.

To be approachable, professional, calm and knowledgeable.

To be able to deal professionally with a range of stakeholders.

To be able to prioritise workload.

To be able to think ahead and use initiative.

PA to Principal Aldar Academies

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