Job Description

Roles & Responsibilities

Job Overview:

The Plant Administrator plays a critical role in supporting the daily administrative, HR, accounting, and manpower rental functions within the plant. This position ensures that all plant operations-related documents are processed accurately, including production records, safety documentation, procurement forms, and internal reports. The Plant Administrator will also assist with staff onboarding, attendance tracking, payroll support, and coordinating training initiatives. The ideal candidate will be detail-oriented, organized, and capable of multitasking in a fast-paced industrial environment.

Key Responsibilities:

1. Rental and Equipment Documentation:
Process and maintain rental agreements, handover/return reports, equipment movement logs, and plant operation checklists.
Ensure all equipment dispatch and return documents are accurately completed and stored.
Track equipment availability, allocation, and utilization reports in coordination with the operations team

2. Maintenance and Service Coordination:
Maintain logs of scheduled maintenance, repairs, and service records for all rental equipment.
Coordinate with the service team to ensure timely servicing of equipment as per rental schedules.
Ensure that inspection and compliance documentation is up to date for each asset.

Administrative Support:
Manage internal documentation, correspondence, and filing systems related to plant operations.
Schedule internal meetings, prepare reports, and support day-today administrative functions at the plant.
Support plant audits by organizing relevant records and compliance documents.

4. Invoicing, Billing, and Accounting Support:
Assist in preparing and issuing invoices for rental equipment and associated services.
Maintain accurate records of rental billing, damage claims, and customer payments.
Track outstanding invoices and coordinate with the finance team for collections follow-up.
Support month-end closing by preparing reports on rental revenue and expenses.

5. HR and Employee Administration:
Support the onboarding of plant and rental division employees, including contracts, ID issuance, and orientation materials.
Maintain up-to-date employee records, attendance logs, and timekeeping data for payroll processing.
Coordinate staff training sessions and maintain records of safety certifications, operator licenses, and skill assessments.
Assist in handling employee leave records, medical claims, and HR compliance documentation.

6. Manpower Coordination and Shift Scheduling:
Assist the Rental Operations Manager in allocating manpower based on equipment delivery schedules and maintenance tasks.
Prepare and maintain shift rosters and ensure appropriate coverage across operational hours.
Coordinate with external agencies for temporary or contract staffing when required.

7. Compliance and Safety Documentation:
Ensure proper documentation related to HSE policies, incident logs, toolbox talks, and risk assessments.
Assist in reporting and recording near-miss events, equipment damage, or site incidents. Qualifications:

Education: High school diploma required; diploma/degree in Business Administration, Logistics, HR, or related field preferred.

Experience: Minimum 2 3 years in an administrative or operations support role, ideally within a rental, logistics, or heavy equipment environment.

Skills: o Proficiency in Microsoft Office (Word, Excel, Outlook)

Salary & Facilities -Salary will discussed and finalized based on Qualification, experience, skills and Interview assessment by client however company will provide Free sharing accommodation + Riyal Omani 30 for Mess/Food + RO 75 Fixed Over Time Allowance + 9 Hours Daily duty + Friday is weekly off

Plant Administrator ( Rental Equipment Company )
Client of SKC Management Consultancy ( Pvt ) Limited

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Plant Administrator ( Rental Equipment Company )
Client of SKC Management Consultancy ( Pvt ) Limited