Procurement Administrator

Atkins Realis Group

Key Responsibilities

• Source, evaluate, and negotiate with suppliers and service providers to ensure cost-effective, quality, and timely delivery of goods and services.
• Manage vendor prequalification, tendering, and contract award processes in line with company policies.
• Draft, review, and manage service agreements, SLAs, and supplier contracts to ensure compliance with internal regulations.
• Build and maintain strong vendor relationships, monitor performance, and ensure service standards are met.
• Collaborate with vendors including janitorial, landscaping, and security services; evaluate performance and negotiate contracts.

Systems & Tools

• CMMS experience is required, specifically with Maximo System.
• Familiarity with JDE systems is essential for procurement and financial tracking.

Administrative & Facilities Support

• Transcribe and compose correspondence and reports.
• Maintain departmental records including budgets, personnel files, and timesheets.
• Manage office space allocation, meeting room scheduling, and workspace optimization.
• Coordinate travel arrangements, meetings, and appointments.
• Serve as receptionist and manage incoming/outgoing communications and documentation.
• Prepare monthly reports and assist in project-related meetings.

Health, Safety & Compliance

• Develop and implement safety protocols; conduct regular inspections.
• Ensure compliance with local, state, and federal regulations.
• Maintain documentation for audits and regulatory purposes.

Budget & Inventory

• Assist in budget preparation and expense tracking.
• Procure and manage office supplies, furniture, and equipment.
• Identify cost-saving opportunities and negotiate service contracts.

Emergency & Sustainability

• Develop emergency response plans and coordinate drills.
• Promote sustainable practices and monitor energy usage.

Behavioral Competencies

• Excellent planning, organization, and problem-solving skills.
• Effective communication and report writing abilities.