Job Description

Roles & Responsibilities

Key responsibilities:

1. Procurement Operations

Create, issue, and track Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP/Oracle.
Collect supplier quotations, perform comparisons, prepare bid tabulations, and submit recommendations.
Ensure PO accuracy including pricing, taxes/VAT, Incoterms, delivery addresses, and warranty notes.
Follow up on order confirmations, lead times, and delivery commitments.
Maintain supplier master data and catalog items.

2. Supplier & Stakeholder Coordination

Coordinate with OEMs, distributors, and service vendors for quotations, deliveries, and after sales support.
Collaborate with internal teams (Projects, Presales, Finance, Warehouse) on material needs, GRN status, and invoicing.
Support filing, retrieval, and maintenance of contract and warranty documents.

3. Logistics & Import Management

Prepare and verify import documentation (Commercial Invoice, Packing List, COO, HS Codes).
Liaise with freight forwarders and customs brokers for clearance, duty/VAT handling, and delivery scheduling.
Track shipments end to end and escalate delays, discrepancies, damages, or DOA cases.
Coordinate local deliveries to NTT warehouses, client sites, or project locations.
Support warehouse operations including inbound/outbound bookings, GRN preparation, and stock updates.

4. Compliance, Finance & Records

Ensure compliance with NTT procurement policies, internal audit standards, and KSA regulatory requirements (Customs, ZATCA).
Support vendor onboarding (CR, VAT certificate, IBAN, licenses) and maintain accurate records.
Assist with three way matching (PO GRN Invoice), invoice submissions, and payment follow ups.
Maintain organized documentation for PR/PO files, delivery notes, GRNs, Airway Bills, and Proof of Delivery.

5. Reporting & Continuous Improvement

Update trackers for PR/PO status, shipment ETAs, GRNs, and issue logs.
Prepare weekly dashboards tracking delivery performance, order status, and pending invoices.
Recommend process improvements to reduce cycle time and improve accuracy.

To thrive in this role, you need to have:

Technical Skills

Compliance & Documentation

Soft Skills

Analytical

Academic qualifications and certifications:

Education: Diploma or Bachelor s in Supply Chain, Logistics, Business, or related field.
Experience: 2 5 years in procurement or logistics coordination; ICT/Telecom/Systems Integrator experience preferred.
Systems: Hands on experience with SAP/Oracle ERP and MS Excel; exposure to e procurement tools is an advantage.
Regulatory Knowledge: Basic understanding of Incoterms, HS Codes, KSA customs processes, and VAT/ZATCA compliance.
Certifications (Preferred): CIPS L2/L3, APICS/CSCP (foundation), or recognized logistics diplomas.

Workplace type:

On-site Working

Procurement & Logistics Coordinator
Dimension Data / NTT ltd

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