Procurement Supervisor

Client of Ethics HR

1. Procurement Operations:
- Supervise day-to-day procurement activities for medical and non-medical items, ensuring timely and accurate purchase of goods and services.
- Manage both direct procurement (medical equipment, clinical supplies, consumables) and indirect procurement (office supplies, utilities, services, maintenance, Projects) and Tendering and services contracts.
- Develop, implement, and monitor procurement procedures aligned with company policies and regulatory and compliance standards.
- Ensure purchase orders (POs), requisitions, and contracts are correctly documented and approved before issuance.
- Maintain procurement records, including supplier catalogs, contracts, price lists, and purchase histories.
2. Supplier Management:
- Identify, evaluate, and select suppliers for medical and non-medical items based on quality, cost, delivery, and compliance.
- Build and maintain strong relationships with vendors, negotiating contracts, pricing, and terms to achieve cost savings and value-added benefits.
- Monitor supplier performance, including delivery timelines, quality, and compliance with contractual obligations.
- Ensure vendors meet legal, regulatory, and quality standards relevant to medical procurement.
3. Team Leadership & Supervision:
- Lead, coach, and supervise procurement staff, including junior buyers and procurement and Admin Teams.
- Assign responsibilities, monitor performance, and ensure staff compliance with procurement policies.
- Provide training and guidance on procurement processes, best practices, and compliance requirements.
- Coordinate procurement activities with stakeholders and cross-functional departments to ensure timely completion and close all gaps.
4. Strategic Sourcing & Cost Management:
- Support the development of procurement strategies for both direct and indirect categories.
- Identify opportunities for cost optimization, bulk purchases, and value engineering.
- Conduct market research to benchmark prices, trends, and innovations in medical and nonmedical supplies.
- Assist in budget preparation and monitor procurement expenditures against approved budgets.
5. Compliance & Risk Management:
- Ensure procurement processes comply with internal policies, regulatory requirements, and industry standards.
- Maintain proper documentation for audits and internal/external compliance reviews.
- Identify potential procurement risks and propose mitigation plans.
6. Reporting & Communication:
- Prepare and present regular procurement reports, including purchase summaries, vendor performance, savings, and forecasts.
- Liaise with internal departments (Nursing, facilities, finance, operations) to understand requirements and ensure timely procurement.
- Provide recommendations to management for procurement process improvements and strategic initiatives.