Purchasing Assistant

Client of Talentmate

The role of a Purchasing Assistant is essential in ensuring that a company's procurement processes are efficient and cost-effective. This position supports the purchasing department by completing administrative tasks, managing order logistics, and maintaining healthy vendor relationships. A Purchasing Assistant must be organized, detail-oriented, and possess excellent communication skills to coordinate with suppliers and other departments. The ideal candidate will have a keen eye for market trends and be able to negotiate with vendors to secure the best prices for goods and services. This position offers an opportunity to learn and grow within the procurement field, making it a perfect fit for individuals looking to advance in supply chain management and retail operations.

Responsibilities

• Assist in the preparation and issuance of purchase orders to suppliers.
• Maintain accurate and updated records of purchase requests and order logistics.
• Coordinate with suppliers to ensure timely delivery of purchased goods.
• Review supplier performance and actively contribute to vendor management strategies.
• Support the purchasing department with administrative tasks and file management.
• Monitor market trends and report on fluctuations affecting company purchasing strategies.
• Negotiate pricing and contract terms with suppliers to achieve cost savings.
• Manage inventory levels and reorder supplies as needed to avoid stockouts.
• Ensure compliance with company policies and procedures during the procurement process.
• Prepare and analyze purchase reports and provide recommendations for improvements.
• Assist in resolving issues concerning defective or incorrect delivered goods.
• Enhance the purchasing process through process improvements and system updates.

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Proven experience in a purchasing or administrative capacity is preferred.
• Strong negotiation skills and ability to establish vendor relationships.
• Excellent attention to detail and capability to handle multiple tasks simultaneously.
• Proficiency with Microsoft Office Suite, especially Excel, for data management.
• Good written and verbal communication skills for dealing with suppliers and stakeholders.
• Familiarity with ERP systems and other purchasing software is considered an asset.