Receiving Clerk FAENA

At FAENA The Red Sea, we are seeking a highly organised and detail-oriented Receiving Clerk to join our Finance and Procurement team. This role is responsible for receiving, inspecting, and recording all incoming goods, materials, and supplies to ensure they meet the hotel's quality and operational standards. The Receiving Clerk plays a critical role in maintaining inventory accuracy, supporting cost control, and ensuring the smooth flow of goods throughout the property. The ideal candidate will have strong attention to detail, excellent organisational skills, and a commitment to maintaining accurate records and efficient receiving operations.

Key Responsibilities

• Receive and inspect all incoming goods, materials, and supplies from vendors and suppliers.
• Verify deliveries against purchase orders, invoices, delivery notes, and other supporting documentation to ensure accuracy in quantity, quality, and specifications.
• Ensure all received items meet the hotel's quality standards and report any damaged, missing, or incorrect goods.
• Record and process all received items accurately within the inventory, procurement, or finance systems.
• Coordinate with Purchasing, Finance, and suppliers to resolve delivery discrepancies, shortages, or quality concerns.
• Maintain accurate receiving logs, documentation, and records for audit, tracking, and inventory control purposes.
• Ensure proper labelling, tagging, and documentation of all received goods before distribution or storage.
• Organise and coordinate the movement of goods to designated storage areas while ensuring proper stock rotation and storage practices.
• Monitor and follow up on pending, backordered, or partial deliveries with suppliers and internal stakeholders.
• Support inventory management activities, including stock counts, cycle counts, and inventory reconciliations.
• Ensure proper handling and storage of perishable, fragile, or temperature-sensitive items in accordance with company standards.
• Maintain cleanliness, organisation, and safety within the receiving and loading areas.
• Assist departments with supply requests and coordinate the timely distribution of received goods.
• Ensure compliance with company policies, receiving procedures, food safety standards, and internal control requirements.
• Support month-end inventory processes and provide receiving reports as required by Finance and Management.
• Maintain a safe working environment by adhering to health and safety regulations during unloading, handling, and storage activities.
• Collaborate closely with Purchasing, Stores, and operational departments to ensure efficient supply chain operations.

• Previous experience as a Receiving Clerk, Storekeeper, Inventory Clerk, or similar role within a luxury hotel, resort, or hospitality environment preferred.
• Strong knowledge of receiving procedures, inventory control, stock management, and procurement processes.
• Experience working with inventory management, ERP, or procurement systems.
• Good understanding of documentation requirements including purchase orders, invoices, and delivery notes.
• Strong attention to detail and ability to identify discrepancies quickly and accurately.
• Excellent organisational and time management skills.
• Ability to work effectively under pressure and manage multiple deliveries simultaneously.
• Basic computer skills, including proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Understanding of food safety, storage standards, and inventory best practices is advantageous.
• High level of integrity, reliability, and accountability.
• Diploma or certification in Logistics, Supply Chain, Business Administration, or a related field preferred.
• Ability to thrive in a fast-paced luxury hospitality environment while maintaining exceptional standards of accuracy and service.