RECEPTIONIST/ADMINISTRATION ASSISTANT & PERSONAL ASSISTANT TO THE MD MAPYR FZCO

Job Description

Roles & Responsibilities

Desired Candidate Profile

· Female Candidate

· Bachelor’s degree or Diploma in Business Administration or related field (preferred).

· Proven experience as a Receptionist, Administrative Assistant, or Personal Assistant.

· Strong organizational, time management, and multitasking skills.

· Excellent communication skills (verbal and written) in English; Arabic is an advantage.

· Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).

· Professional appearance, positive attitude, and customer-service orientation.

· Ability to handle sensitive information with the highest level of integrity.

Key Responsibilities:

Reception & Front Office Management:

· Greet and welcome visitors in a professional and friendly manner.

· Manage incoming calls, emails, and correspondence, ensuring prompt and accurate handling.

· Maintain the reception area, ensuring it is always tidy and presentable.

· Handle courier services, deliveries, and general inquiries.

Administrative Support:

· Prepare, maintain, and organize company documents, files, and records.

· Assist in scheduling meetings, coordinating conference rooms, and arranging refreshments when required.

· Support HR and administrative functions as needed.

· Manage office supplies purchase and inventory, ensuring timely replenishment.

Personal Assistant to the MDs:

· Manage MDs’ calendars, including scheduling appointments, meetings, and travel arrangements ( Ticketing, Hotels, etc.).

· Prepare meeting agendas, minutes, and relevant documentation.

· Handle confidential information with discretion and professionalism.

· Provide day-to-day assistance to MDs for both professional and administrative matters.

Supervision of Office Support Staff:

· Coordinate and oversee the tasks of office boys to ensure cleanliness and smooth day-to-day office operations.

· Assign and monitor duties such as serving refreshments, maintaining pantry supplies, and general upkeep of the office.

· Ensure adherence to company standards of service and presentation.

Reporting Line:

Reports directly to the HR.

Work Location & Hours:

Based at the company’s head office.

Standard office hours: flexibility may be required for MD support.