Receptionist
Confidential Company
Employer Active
Posted 42 min ago
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Experience
1 - 3 Years
Job Location
Education
Bachelor of Arts(Communication)
Nationality
Any European National
Gender
Female
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.
- Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.
- Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.
- Support event planning by coordinating logistics for meetings and corporate events, liaising with vendors and managing on-site arrangements.
- Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.
- Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.
- Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.
- Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
- Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
- Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
Desired Candidate Profile
- High school diploma or equivalent required; an associate degree in office administration or related fields is preferred.
- 1-3 years of experience in a receptionist or front desk role, showcasing your proficiency in managing a busy reception area.
- Experience in a corporate or customer service environment, demonstrating your ability to handle diverse client interactions with professionalism.
- Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
- Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with office equipment such as printers and fax machines.
- Physical ability to remain seated for extended periods while also being able to lift light office supplies and packages.
- Ability to maintain confidentiality and handle sensitive information with discretion in a professional setting.
- A friendly and approachable personality, exhibiting patience and understanding when dealing with customer inquiries or concerns.
- Exceptional organizational skills with a keen attention to detail to manage multiple tasks and prioritize effectively.
- Excellent verbal and written communication skills, capable of conveying information clearly and concisely to various audiences.
- Language Proficiency:
Proficiency in English (additional European languages are a plus).
Employment Type
- Full Time
Company Industry
- Real Estate
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Customer Service Representative
- Data Entry
- Visitor Management
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Confidential Company