Receptionist

Tawfeer International S.A.L

Responsibilities

Office:

• Maintain office security by following safety procedures and controlling access via the reception desk.
• Ensure reception area is tidy and presentable, with all necessary stationery and material.
• Update calendars and schedule meetings Booking Meeting rooms.
• Answer, screen and forward incoming phone calls.
• Greeting with the titles (Mr. Mrs.).
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office for Mr. Mohamad Dbouk, Mr. Rami Bitar, and Miss/Mrs. Sophie.
• Perform other clerical receptionist duties such as filing and photocopying.
• Order front office supplies by Departments including Pantry.
• Coordinate with Couriers Mainly DHL.

Maintenance:

• General Invoices to be entered on Tawfeer Engine software system.

Accounting:

• Support all Vouchers receivers.
• Reconciliation.
• Data entry.
• Filing.

Logistics:

• Arrange travel and accommodations bookings.
• Booking restaurants.
• Preparation in welcoming and hosting guests.
• Assisting with import documents.
• Assisting in banks documents.
• Support in providing visa requirements such as invitation letters, Bank statement and documentations for consulates and government units for travel, etc.
• Coordinating with the supported and unsupported items by government.
• Coordinating with Rice samples to be sent abroad for tasting.
• Filing scanning
• Entry permits preparation and documentation for all the ministries.