Receptionist

Clifford Chance LLP

General running of Reception area

• Answering and management calls
• Registering visitors with building management and greet upon arrival
• Coordinating meeting room bookings
• Preparing meeting rooms with necessary IT (WebEx and Microsoft Teams) and catering requirements
• Managing access cards for employees & visitors along with parking registrations
• Managing catering & supplies and branded stationery inventories
• Logging and processing of courier requests and regular mail
• Updating originals tracker and supporting lawyers with originals processing
• Handling short & long-term accommodation bookings for employees
• Co-ordinating transport requests with driver calendars and make bookings with transport vendors
• Processing supplier invoices with relevant cost assignments
• Managing petty cash claims
• Coordinating with vendors regarding supplies and equipment
• Coordinating desk assignments for visitors
• Arranging building access permits for vendors & contractors
• Manage the end to end archiving process for original documents