Receptionist

Jobfinders

Responsibilities:

• Welcome guests, clients, and employees, create a positive and professional atmosphere
• Manage incoming calls, direct them to the appropriate individuals or departments, and take messages when necessary
• Maintain a tidy and organized workspace, ensuring it reflects positively on the organization
• Handle appointment schedule, manage calendars and coordinate meeting logistics
• Receive, sort, and distribute incoming mail and packages, and may also prepare outgoing mail
• Track inventory of office supplies, placing orders when needed
• Handle tasks like photocopying, faxing, filing, and data entry
• Act as a crucial link between internal staff and external parties, ensuring clear and efficient communication
• Manage travel arrangements, process visa applications, and provide related administrative assistance
• Responsible for booking flights for staff, clients, or visitors, including managing flight changes and cancellations; as well as, handle hotel bookings, ensuring appropriate accommodations are secured for travelers

Qualifications:

• Bachelor s degree in business or related field
• Experience of 2 to 3 years within the same field as Receptionist/ Personal assistant or Administration