Receptionist Ali & Sons

Key Responsibilities:

• Greet guests to the showroom offer directions, answer questions, and distribute informational materials or forms.
• Handle incoming and outgoing mail: sort, distribute, stuff envelopes, and operate copying/duplicating machines.
• Maintain organized filing systems for correspondence, applications, and general information.
• Keep visitors comfortable advise on wait times and maintain a clean, welcoming reception area.
• Manage phone operations and the switchboard: relay calls, take messages, answer questions, and schedule appointments.
• Assist with light typing tasks, including correspondence, reports, form letters, record cards, and list maintenance.
• Maintain records and files organize job applications, informational materials, and folders.
• Ensure reception area appearance straighten magazines, chairs, water plants, and perform light upkeep.
• Coordinate travel, lodging, meals, and meeting arrangements for visitors or staff as instructed.
• Provide back-up support for clerical staff, taking on additional duties as needed.
• Report any issues or visitor concerns promptly to the Showroom Supervisor.
• Perform additional duties as assigned by the Showroom Supervisor/Manager.