Sales Admin - Freelance
Magic
Employer Active
Posted 11 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
By coordinating schedules, emails, documentation, and follow-ups, the Sales Admin Support will reduce operational friction and ensure timely execution. The role also supports light content and asset needs (primarily via Canva) to align with restructured content workflows and sales communications.
The Impact you ll make
Sales administration and coordination
- Coordinate schedules, meetings, and follow-ups for sales initiatives
- Track timelines, deliverables, and deadlines; keep owners accountable
- Maintain organized records, files, and trackers to support sales processes
Communication and correspondence
- Manage timely, clear, and accurate email communication with internal teams and external clients
- Draft, proof, and format sales updates and follow-ups
- Route inquiries to the right stakeholders and escalate blockers promptly
Content and asset support
- Create basic visual assets and simple layouts in Canva to support sales and email/social needs
- Prepare or refine sales decks, one-pagers, and lookbooks (light Adobe Suite work preferred)
- Maintain file naming, version control, and brand consistency
Data entry and reporting
- Enter and update sales data with high accuracy; QA for completeness
- Maintain trackers and compile concise daily/weekly summaries
- Support list management and light research as needed
Cross-functional support and process improvement
- Partner with Sales, Client Services, and Creative to keep projects moving
- Work efficiently in a Mac environment and uphold documentation standards
- Proactively suggest small process improvements that enhance accuracy and speed
Desired Candidate Profile
Required:
- Proven experience as a Sales Admin or Virtual Assistant supporting a sales function in a fast-paced environment
- Strong Canva proficiency for creating basic visual assets
- Mac system-oriented; fully comfortable operating in macOS
- Excellent written and verbal English communication skills
- Strong organization, time management, and deadline reliability with high attention to detail
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
Technical: Canva; basic Adobe Creative Suite (Photoshop/Illustrator/InDesign preferred); email/calendar tools; spreadsheets; accurate data entry; file management on Mac
Soft skills: proactive self-starter; detail-obsessed; strong multitasker; collaborative and professional communicator; adaptable and quality-focused
You should apply if...You thrive in a fast-paced fashion/retail environment and love keeping many moving parts organizedYou enjoy crafting clear emails, managing schedules, and supporting a team to hit deadlinesYou re resourceful, take ownership of outcomes, and communicate proactively when priorities shift
Company Industry
Department / Functional Area
Keywords
- Sales Admin - Freelance
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Magic
A US-based, digitally native luxury retail brand offers a curated mix of fashion, beauty, and home, plus seasonal trunkshows and editorial-led shopping. The company is fast-paced and highly customer-obsessed, partnering closely across Sales, Client Services, and Creative teams. They prioritize premium service, quality, and innovation while scaling efficient, detail-driven operations.