Sales Coordinator

Confidential Company

Key Responsibilities

1. Client Requirement Handling

• Receive and review client requirements and specifications.

• Clarify technical and commercial details with clients when required.

• Coordinate internally to ensure accurate understanding of scope.

2. Estimation & Quotation

• Prepare cost estimates and commercial quotations based on client requirements.

• Coordinate with vendors to obtain pricing and availability.

• Ensure quotations are accurate, competitive, and submitted within deadlines.

3. LPO & Order Processing

• Process and record client LPOs (Local Purchase Orders).

• Verify pricing, quantities, and terms before order confirmation.

• Coordinate order confirmation with vendors.

4. Vendor Sourcing & Negotiation

• Identify and source reliable vendors and suppliers.

• Negotiate pricing, delivery timelines, and payment terms.

• Maintain updated vendor database and pricing records.

5. Delivery & Logistics Coordination

• Coordinate dispatch, shipment, and delivery schedules.

• Track order status and ensure timely delivery to clients.

• Resolve logistics or supply chain issues proactively.

6. Documentation & Payment Follow-up

• Ensure all required documentation is complete (invoices, delivery notes, compliance documents, etc.).

• Coordinate with finance for invoicing and payment tracking.

• Follow up with clients on pending payments.