Secretary - Faculty of Postgraduate Medical Education (PGME)

University of Balamand

The Faculty of Postgraduate Medical Education at the University of Balamand is seeking a proactive and detail-oriented Secretary to support the academic operations of all medical specialties (departments and divisions). The role involves coordinating, organizing, and facilitating a wide range of academic activities, including conferences, lectures, workshops, and departmental/divisional meetings and events.

Key Responsibilities

• Coordinate and schedule all academic activities across medical specialties, including conferences, lectures, seminars, and workshops.
• Communicate effectively with chairs of departments, head of divisions, faculty members, Physicians, residents, hospitals representatives, University departments, and external partners to ensure smooth planning and execution of events.
• Maintain organized records, calendars, agendas, and documentation related to academic programs and activities.
• Organizes all logistics related to the academic activities.
• Prepares materials, takes minutes, keep attendance records, and follow-up on all communications.
• Provide administrative support to departments and divisions.
• Ensure timely dissemination of information and updates to all concerned parties.
• Handle day-to-day office tasks, including correspondence, filing, and responding to inquiries.
• Support the onboarding and coordination of new academic cycles and activities as needed.