Senior Manager - Accounts Operation asyad

Overseeing and challenging routine department activities to ensure that they are completed accurately and on time. This involves ensuring completeness of invoices/entries are posted timely, crosschecked and approved by the authorized personnel as per the MOA. Final Trial Balance should be signed off for completeness and accuracy for all operating companies.

Approve reports that all invoices/entries are recorded in the correct expense/asset account for which the goods or services pertain to and for the correct period.

Ensure overall budget vs actual spending is in line with the approved budget, any variations need to be reported and controlled.

Oversee that all monthly and annual closing workings regarding accounts payable, revenue and voyage expenses including unearned revenue, cut-off revenue, bunker consumption / inventory adjustment, vessel/container depreciation, vessel/container lease, impairment, revenue in progress, are in compliance with IFRS requirements.

Ensure all revenue should be recognized for that month and is checked for completeness and accuracy (e.g., TC rates, new voyages, new contracts).

Ensure all departments adhere to the cut of time to submit all required revenue and expense entries pertaining to the month.

Ensure proper coordination with treasury in advance for cash availability in the bank, any major payments should also be made aware by treasury in a timely manner.

Approve accrual entries and off hires are posted on reasonable assumptions/estimates by concerned departments.

Ensure all suppliers, customers, advance payments, agents, brokers, insurers and bank reconciliations are performed on a monthly basis and for any discrepancies, appropriate action must be taken. Timely review of collections and appropriate action in case of discrepancies. Approve all monthly lease calculations and relevant accounting entries are reviewed for the contract terms and posted accurately and timely.

Approve reconciliation of advances, prepayments and deposits are performed on a monthly basis.

Ensure Fixed assets are recorded in the system accurately as per company policy and best practices.

Meet with the budgeting team on a monthly basis to discuss discrepancies and plan budget control enhancements.

Approve any matter related to the ERP system module used by the teams (i.e. ledger cards, changes in chart of accounts or reports layouts, flow of information with other departments, data processing) are in coordination with Taxation, ERP and Finance Process Team.

To be financial business partner when it comes to making operational decisions on current and future commercial contracts and challenging supply chain/concerned departments on existing service contracts.

Approve Monthly Accounts Payable Report including the analysis of major suppliers, related party items etc. and submitted accordingly to the Finance Management team.

Ensure the team is working closely with Supply Chain / Other ordering Departments to prepare monthly report of financial commitments as per signed contracts/purchase orders and update General Ledger and Financial Statement team accordingly.

Approve the Fleet Report per Segment (Pool and other) monthly, including TCE information, capacity days, off hire days, voyage expenses major Customers, Brokers etc. as well as the Containers Report specifying revenue, expenses and volume according to internal management reporting requirements to be submitted to Finance Management team and Budgeting team in order to prepare the Management Information Report (“MIR”).

Approve detailed Ageing Reports (receivables and payables) on a monthly basis for applicable segments and to take the appropriate action.

Responsible for developing and submitting any other report as and when requested by the Finance Executive Management Team.

Responsible for any clarifications, inquiry or reporting requirement from internal or external of the organization (including Shareholders, Executive Management, Finance Management team, auditors, tax authorities, other Departments) and any matter related to financial figures budgeted, actual or projected within or outside the organization.

Managing the Accounts Payable Team and the Revenue teams providing leadership, guidance and support the teams on policies or transactions problems which require solutions.

Managing the Teams by Interviewing, hiring and recommendation for training of employees.

Improving accounting skills of the team.

Setting goals for performance and deadlines in ways that comply with Company’s plans and vision.

Analyze current processes and procedures to ensure best practice implemented to participate in establishing policies.

Implement reporting procedures and internal controls for the purpose of maintaining accurate records.

Propose cost savings or control initiatives related to Group Companies expenditure.

Ensure the team follows all relevant departmental policies, processes, standard operating procedures, instructions and Manual of Authority (MOA) so that work is carried out in a controlled and consistent manner.