Site Document Controller (construction) Ismail Al Hammadi Group L.L.C. Ismail Al Hammadi Group L.L.C.

Employer Active

Posted 3 mins ago

Experience

3 - 7 Years

Monthly Salary

AED 4,000 - 7,000 ($1,081 - $1,891)

Job Location

Dubai(Oud Metha, Sheikh Zayed Road) - United Arab Emirates (UAE)

Education

Bachelor of Business Administration

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage the intake, handling, and storage of documentation.
  • Develop and implement processes for document control.
  • Ensure all documentation meets formal requirements and required standards.
  • Review and update documents as necessary.
  • Track and manage versions of documents.
  • Retrieve files as needed by company staff.
  • Securely back up and store documents.
  • Send emails and respond to all stakeholders regarding document-related inquiries and updates.
  • Write letters and coordinate with engineers for document-related purposes.
  • Respond to emails coming to the office and coordinate with engineers for further responses.
  • Ensure all documentation is discoverable and accessible.
  • Properly organize and categorize documents.
  • Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.
  • Record, review, and distribute minutes of meetings.
  • Monitor regulatory activity to maintain compliance with records and document management laws.
  • Act as the site-based focal point for all project documentation and correspondence.
  • Maintain and control all site records, including drawings, specifications, RFIs, submittals, and approvals.
  • Register, log, distribute, and follow up on incoming and outgoing project correspondence.
  • Coordinate closely with the Project Manager and Project Engineer to track document status and deadlines.
  • Ensure timely circulation of approved documents to site teams and relevant stakeholders.
  • Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions.
  • Support contractual record-keeping by maintaining a complete and accurate document trail.

Desired Candidate Profile

  • Bachelor’s degree in Business Administration or a relevant field such as Construction Management or engineering (preferred but not required).
  • Proven experience with document control software and systems.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Familiarity with construction terminology, processes, and documentation.
  • Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems.
  • Ability to communicate effectively with internal and external stakeholders.
  • Strong problem-solving skills and the ability to work independently or within a team.
  • Experience as a Site Document Controller on construction projects is preferred.
  • Proficiency in English (written and spoken) is required.
  • Arabic language skills will be considered an advantage.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Document Control
  • Project Documentation
  • Document Management Systems
  • Construction Terminology
  • MS Office Suite
  • Excel
  • Word
  • Outlook
  • Site Document Controller
  • Project Management Office
  • Engineering Consultant
  • Construction Industry
  • RFIs
  • Submittals
  • NCRs

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Ismail Al Hammadi Group L.L.C. Ismail Al Hammadi Group L.L.C.

IAH Group, a proud Emirati-owned organisation, we unite the strength of distinguished subsidiaries — 34 Real Estate Valuation, Bridge point, Al Ruwad Real Estate, and Biznet Consulting — to shape new possibilities in the real estate and business landscape. With over a decade of trusted experience across the UAE, the Group combines local insight, deep market knowledge, and global best practices to deliver comprehensive solutions in real estate services, property valuation, and strategic consulting. Our subsidiaries are committed to delivering accurate insights, tailored strategies, and measurable results to support clients across diverse sectors of the real estate industry. Rooted in Emirati values of integrity, excellence, and innovation, we ensure that every client engagement creates sustainable growth, long-term success, and partnerships that generate lasting value — reflecting our commitment to driving the UAE’s vision for a thriving and forward-looking real estate

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Ms. Lanie - HRM

Office # 324, Oud Metha Offices Bldg, Umm Hurair 2, Dubai, U.A.E. P.O. Box: 334264, Abu Dhabi, United Arab Emirates (UAE)