Sr Congress & Events Coordinator

Amgen

Live

What you will do

Let s do this. Let s change the world. In this vital role, you will coordinate Amgen Events, local, regional and at various international congresses and implements international programs and events, managing the logistical elements of Congress and Events:

• Supports the different businesses in coordinating congresses related to their product launch
• Coordinates all events ensuring onsite quality of services (corporate socials, KOL diners, hospitality suite etc.)
• Identifies and coordinates locations (e.g., hotels, restaurants, social events, etc.)
• Negotiates contracts with different suppliers (e.g., hotels, restaurants, etc.)
• Updates, compiles and maintains appropriate databases for travel bookings, invoices, cancellation policies
• Monitors and meets deadlines (e.g., invoices, cancellation policies)
• Communicates with participants to disseminate information related to the congress and related events
• Consistently evaluates existing procedures and congress tools, sources and implements new practices
• Builds hotel & invites request forms, send to affiliates, collect and consolidate data
• Co-ordination with other country contacts throughout affiliates
• Back charging of the appropriate expenses to the various affiliates and internal clients
• Follows Amgen Compliance regulations and is able to train the team on the event requirements as per SOPs
• Uses the company s internal systems to submit, update and close all related events in a timely and compliant manner