Technical Document Controller

Aesen Group

Responsibilities:

• Receive, register, categorize and file all incoming and outgoing technical documents, drawings, contracts, and correspondence related to marine projects and vessel operations
• Maintain document control systems (both electronic and physical), ensuring documents are up-to-date, easily accessible, and securely stored
• Distribute controlled documents to relevant departments, ship crews, contractors, and clients as per project requirements
• Ensure all documentation complies with company policies, maritime regulations, classification society standards, and client requirements
• Track document revisions and updates, maintaining version control and audit trails
• Support the project and technical teams by providing timely and accurate documentation during vessel maintenance, dry dockings, and repairs
• Coordinate with suppliers, subcontractors, and clients for document submissions and approvals
• Generate and maintain reports related to document status, outstanding actions, and compliance

Skills:

• Good understanding of marine industry documentation standards and regulatory requirements.
• Strong attention to detail and organizational skills
• Proficient with document management software (e.g., SharePoint, MS Office).
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and prioritize work in a fast-paced environment
• High level of integrity and confidentiality in handling sensitive documents
• Proactive and solution-oriented approach
• Ability to work independently and as part of a team
• Basic knowledge of maritime operations and terminology is a plus