Urgent hiring for Receptionist

Confidential Company

Job Description

Roles & Responsibilities

Desired Candidate Profile

CORE TASKS

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material(e.g. pens, forms, and brochures).
• Preparing FedEx shipments.
• Coordinate with driver related to document shipments/deliveries/collection.
• Coordinate with Accounts related to cheque collections/payments/deliveries.
• Consolidate Etisalat/DU invoices for payments.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock.
• Update Telephone directory, calendars and schedule meetings.
• Preparing meeting and training rooms.
• Monitor Company Communication Emails.
• All other tasks and responsibilities assigned by Line Manager.

SKILLS-SET NEEDED

• · Proven work experience as a Receptionist, Front Office Representative or similar.
• · Proficiency in Microsoft Office.
• · Hands-on experience with office equipment (machines and printers).
• · Professional attitude and appearance
• · Solid written and verbal communication skills.
• · Multitasking and time-management skills, with the ability to prioritize tasks.
• · High school degree: additional certification in Office Management is a plus.