Admin Assistant - Coordinator

Injaz Digital

Job Summary:

The Administrative Assistant - Coordinator provides essential support to ensure the efficient operation of the office and/or department. The role involves handling sensitive information, coordinating HR activities and support in recruitment, ensuring high levels of organization, communication, and professionalism.

Key Responsibilities:

Administrative Support:

• Manage and maintain schedules, appointments, and calendars for team members or executives.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Organize and maintain physical and digital filing systems to ensure accessibility and confidentiality.
• Handle incoming and outgoing calls, emails, and other communications professionally and promptly.
• Input, update, and maintain data in databases or spreadsheets with accuracy.
• Generate reports and summaries for management review.
• Conduct basic research and compile information as needed.

Recruitment Support:

• Assist with posting job advertisements on job boards, company websites, and other platforms.
• Coordinate interview schedules and communicate with candidates.
• Assist in the onboarding process by preparing materials and ensuring new hires complete necessary documentation
• Support HR projects as assigned by the HR Manager.
• Schedule and organize meetings and HR-related events.
• Assist with organizing employee engagement activities, training sessions, and team-building events.