Admin Officer - Finance & Accounts The Emirates Group

In this role, you will;

• Establish and prioritise department policies, processes, and procedures into discrete tasks with clear accountabilities. Ensure delivery of department and corporate requirements in liaison with internal and related functions.
• Act as a first escalation point to clarify any policy issues with responsibility for decision making within established frameworks. Responsible for resolution of operational issues or problems arising daily establishing root cause and implementing action to resolve. Identify and deliver improved working methods/practices.
• Ensure the quality of the content of information appears in the internal systems and timely updates.
• Continuously review working practices to enhance productivity, role enrichment and delivery of services to the department's requirements.
• Manage the efficient maintenance of personnel systems and records for all staff within the department, such as leave planning, sickness, workplace injury, promotion, performance feedback, disciplinary action, appreciations, rewards & recognition, attendance exception recording etc. capturing related data on a continuous basis and developing the same into useable information. Analyse the data against pre-determined limits/benchmarks and company regulation. Work closely with internal and partner departments to ensure effective use of resources.
• Function as a key coordinator in Finance events such as Leadership team offsites as well as the Global Meeting. Ensure the smooth running of events through overseeing logistics including securing locations, managing guest lists and travel arrangements.
• Facilitate administrative activities around contingency response planning. Oversee coverage for `Go Team Members as well as emergency funds accountancy activities every half-year.
• Assist in arranging schedules and sending calendar invites for meetings with suppliers, customers and internal stakeholders.
• Be responsible for providing a professional first line response to all incoming telephone enquiries and acting as a key contact point for senior members of the organisation. This includes triaging calls efficiently, managing high priority communications, and ensuring clear, accurate message handling to support the Finance Leadership Team in maintaining smooth and effective operations.
• Help prepare for and attend meetings, taking and publishing minutes.
• Compile minutes of various meetings, and follow up on pending action items.