Admin & Procurement Executive Alokozay FZE

Summary:

Alokozay Group of Companies is looking for a detail-oriented Admin & Procurement Executive, to provide administrative as well as procurement support to ensure the efficient operations of the office. The ideal candidate will possess a proven track record in administration and procurement with strong analytical skills, and effective communication abilities.

Key Responsibilities:

Admin Duties:

• Answer phone calls, direct inquiries, and take messages.
• Handle incoming and outgoing mail, including emails and physical correspondence.
• Maintain office supplies and inventory.
• Organize and schedule appointments and meetings.
• Assist with data entry and maintain accurate records.
• File and organize documents both physically and digitally.
• Schedule and organize meetings, including setting up rooms, equipment, and refreshments.
• Assist with travel arrangements, including booking flights, accommodation, and transportation.
• Provide support to senior staff and management as needed.

Procurement duties:

• Oversee the end-to-end procurement process, from requisition to delivery, ensuring adherence to company policies.
• Collaborate with suppliers to obtain quotes, negotiate terms, and place purchase orders.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Follow up to ensure timely issuance of purchase orders, delivery of goods and services, and completion of payments.
• Work closely with internal teams to assess their procurement needs and provide tailored support before and after the issuance of Purchase Orders.
• Conduct market research to identify and evaluate potential suppliers.
• Handle the preparation and issuance of purchase orders and related documentation.
• Foster strong relationships with suppliers and negotiate favorable contracts and terms.
• Execute data entry, reporting, and maintain the procurement database as required.
• Perform other related tasks as necessary, including coordinating with logistics to ensure seamless delivery of goods.