Admin Support Officer - (Part-Time) - UAE Nationals (Emiratisation) Mazrui International LLC

Location :- Abu Dhabi, Musaffah Industrial Area

Mazrui International is a diversified holding group with businesses across different industries such as Oil & Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.

Job Objective :- To provide efficient administrative and coordination support across key functions — including Logistics, Operations, Sales, Administration, and Finance — ensuring smooth execution of daily activities, accuracy in documentation, and effective flow of information within Petrochem Performance Chemicals (PPC). The role plays a vital part in maintaining data integrity, preparing reports, facilitating communication through emails and calls, and supporting cross-functional teams to achieve overall operational efficiency and business objectives.

Key Responsibilities/Duties

• Provide general administrative assistance to all teams, including Logistics, Operations, HR, Admin, Sales, Pre-Qualifications (PQ), Finance/Accounts etc.
• Maintain departmental records, ensuring accuracy and accessibility.
• Provide day-to-day administrative and coordination support to the logistics team for local and international shipments.
• Assist and support to prepare, update, and maintain shipping, delivery, and customs documentation (invoices, packing lists, delivery notes, etc.).
• Assist and support in handling email and phone coordination with transporters, freight forwarders, suppliers, and customers regarding shipment status, delivery schedules, and required documents.
• Assist and support to maintain accurate logistics data in Excel or ERP system — including shipment tracking, delivery confirmations, and inventory movements.
• Assist and support to prepare daily/weekly/monthly logistics reports and data summaries for management review.
• Assist and support to coordinate with warehouse and operations teams to ensure timely dispatch and receipt of goods.
• Supporting HR team in day-to-day admin activities such as onboarding/visa process of new joiners, medical insurance, issuance of Emirates ID, Labor Card including renewals etc., maintaining employee records, coordinating for scheduled meetings/interviews etc.
• Generate and provide reports as required.
• Support the scheduling and coordination of team meetings, events, and appointments.
• Ensure all administrative documents and processes adhere to company policies and regulatory requirements.
• Assist in the preparation of documents such as letters and reports.
• Assist in the dissemination of internal communications and announcements.
• Respond to email and phone inquiries promptly and professionally.
• Assist with special projects and tasks assigned by Manager.
• Coordinate with other departments to ensure smooth and efficient workflows.
• Assist in ensuring the accurate and timely processing of all invoices for the corporation.
• Assist in identifying the process improvement of AR function through automation.
• Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.
• Regular Follow-up of customers through emails and calls.
• Assisting to enter, remit and apply receipts to open invoices in system.
• Assist in preparation of receipt vouchers.
• Assist in preparation of cash and check deposits on a daily basis.
• Assist in Generation and dispatch of statement of accounts.
• Assist in weekly and monthly review of accounts receivables and actual collections
• Assist in Reconciliation of customers account.
• Participate in review meetings with BU Finance Manager and AR Team Leader
• Review and monitor the Unidentified, Unallocated and On Accounts Receipts
• Assist to Review inter-company related invoices and payments
• Coordination with the SBU’s Sales and Operations Dept. for issues related to non-payments.
• Support to Clarify audit queries on receipts/manual invoices/customer reconciliations
• Support in Compliance of audit schedule circulated
• Support to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.
• Assist in achieving the collection targets.
• Any other task assigns from time to time.

Academic Qualifications

• High school or Diploma or Bachelors equivalent combination of education.