Administration Coordinator The Emirates Group

As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.

In this role, you will:

• Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
• Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
• Monitor and Initiate follow-up action from the TERDER on absence of 2 days ascertaining reasons for nonattendance brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
• Ensure that Admin Assistant receives the necessary documentation Emergency leave applications medical certificates etc to accurately reflect the attendance in the system.
• Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staffs attendance be certified as sick leave.
• Coordinate with Internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
• Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines Filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
• Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
• Maintain the database on the departments assets inventory ensuring that the same is kept current with additions write-offs transfer of equipment between cost centres location promptly fed in.
• Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concerns to ensure our asset inventory is accurate.