Administration Executive

Talentmate

An Administration Executive - Leasing plays a pivotal role within the real estate and leasing sectors, ensuring the smooth operation and management of leasing agreements and tenant services. This position requires a highly organized individual with excellent communication skills, capable of juggling multiple tasks in a fast-paced environment. The Administration Executive - Leasing is responsible for coordinating between property owners, tenants, and other stakeholders, ensuring that all leasing documents are accurate, completed on time, and effectively managed. They also oversee property maintenance requests and inquiries to ensure tenant satisfaction and assist in the preparation of financial reports. This role is essential for maintaining strong customer relationships and guaranteeing the efficient operation of leasing activities.

Responsibilities

• Oversee the preparation and management of lease agreements and related documentation.
• Coordinate with property owners for negotiations and renewal of lease contracts.
• Ensure all leasing documents comply with legal and company standards.
• Maintain accurate records of lease transactions and update databases accordingly.
• Act as a liaison between property management and tenants to resolve inquiries.
• Prepare comprehensive reports on leasing activities for senior management review.
• Manage and process payments related to leasing fees and rental income.
• Assist in the development and implementation of leasing policies and procedures.
• Conduct regular inspections of leased properties to ensure compliance with agreements.
• Handle requests for repairs and maintenance within leased properties efficiently.
• Support marketing efforts to attract and retain high-quality tenants for properties.
• Participate in budget planning and forecasting for leasing operations.

Requirements

• Bachelor s degree in business administration, real estate, or a related field.
• Proven experience in an administrative function within the leasing sector.
• Strong understanding of lease agreements and tenant/owner responsibilities.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication skills, both written and verbal for client interaction.
• Proficiency in Microsoft Office Suite and leasing management software.
• Detail-oriented with strong problem-solving skills and attention to detail.