Administration Manager

Amana Group

Role Objective:

• Oversee all administrative functions including governmental relations.
• Oversee all the governmental portals such as MOL, GOSI, QIWA,...ETC.
• Develop, implement, and maintain administrative policies and procedures that enhance productivity, streamline workflows, and ensure compliance with company standards and Saudi government regulations.
• Supervise, guide, and train administrative staff to ensure effective performance, continuous development, and delivery of high-quality support services.
• Handle internal and external communications, including correspondence, meeting coordination, and organization of company events and documentation.
• Monitor and manage administrative budgets, ensuring efficient use of resources and adherence to approved financial limits.
• Ensure all office facilities and common areas are properly maintained, clean, and compliant with health, safety, and hygiene standards.
• Manage the procurement, inventory, and maintenance of office supplies and equipment to support business operations.
• Oversee transportation services, ensuring the safe and timely movement of company personnel and materials, and that vehicles are properly maintained and regularly serviced.
• Maintain accurate records of vehicle mileage, fuel consumption, and maintenance activities, ensuring compliance with company and regulatory requirements.
• Manage relationships with vendors and service providers to ensure quality and cost-effective delivery of administrative services.
• Coordinate with various departments to provide effective administrative support and address any operational issues promptly.
• Support the company s public relations activities by maintaining positive relationships with clients, stakeholders, and government entities.
• Assist in preparing press releases, coordinating public and corporate events, and managing external communication when required.
• Address inquiries, feedback, and complaints from clients or the public in a timely and professional manner.
• Supervise employee attendance tracking and timekeeping, ensuring data accuracy and compliance with labor laws and company policies.
• Prepare and verify attendance reports for payroll processing in coordination with the HR and Finance departments.
• Support senior management with administrative tasks such as scheduling, documentation, report preparation, and meeting coordination.
• Plan and manage manpower requirements for the administration division, and assist HR in recruitment, onboarding, and performance management of administrative staff.
• Set goals and objectives for subordinates, delegate duties appropriately, and monitor progress toward achieving departmental targets.
• Conduct performance evaluations, provide constructive feedback, and identify training and development needs for the administration team.
• Promote a positive and collaborative work environment by encouraging teamwork, accountability, and professional growth.
• Ensure compliance with company policies, Saudi labor laws, municipal regulations, and other relevant legal requirements across all administrative operations.
• Prepare regular reports on administrative performance, budgets, and compliance status for management review.
• Maintain accurate and updated documentation, records, and correspondence related to administrative operations and facilities.
• Contribute to organizational effectiveness by continuously improving administrative systems, processes, and support services.