Administrative Assistant NALCO An Ecolab Company

How You ll Make an Impact:

• Perform general administrative duties in support of individuals, teams, and business processes

• Develop, compile, and analyze basic information for inclusion in reports or presentation materials

• Prepare charts, graphs, and tables to support business insights and decision-making

• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials

• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there

• Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning

• Arrange domestic and international travel, including visa processing

• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations

• Assist with processing legal contracts and maintaining accurate customer master data

• Compile and edit presentation content from multiple sources and distribute reports to stakeholders

• Maintain agendas, action item lists, and program plans, escalating issues when needed

• Respond to routine correspondence following established procedures

• Create and manage SharePoint sites and shared drives to keep teams organized

• Communicate proactively to meet internal and external client needs

• Maintain key relationships with customers and internal departments to understand and support customer expectations

• Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns

• Provide back-up support to other administrative team members as needed

• Organize and maintain office systems, supplies, and equipment

Position Details:

• Location: [Insert Location]

• Business/Division/Leader Supported: [Insert Details]

What is Unique About This Role:

• You ll support senior leadership in a fast-paced, high-impact environment

• You ll be a trusted partner in both day-to-day operations and strategic initiatives