Administrative Assistant - Operations & Professional Support (Remote)

Client of Pulse Media NL

You will be responsible for maintaining accurate, structured, and reliable datasets that support internal reporting and decision-making.

Key tasks include:

• Updating and managing spreadsheets and internal databases (Google Sheets / Microsoft Excel)
• Reviewing data for accuracy, completeness, and formatting consistency
• Standardizing information across records (e.g., names, contact details, regional tags)
• Identifying duplicates, errors, and missing information
• Flagging unclear or incomplete data for follow-up
• Maintaining organized folder structures and file naming conventions
• Supporting reporting processes through clean and reliable datasets
• Keeping logs of updates and corrections

You will help organize workflows and ensure administrative tasks are handled efficiently and on time.

Responsibilities include:

• Reviewing and categorizing incoming administrative requests
• Assigning or routing tasks to appropriate team members
• Tracking task progress from initiation to completion
• Following up on overdue or incomplete tasks
• Maintaining clear records of task updates and statuses
• Communicating effectively when clarification or additional information is needed

You will play a key role in maintaining operational visibility through accurate tracking and reporting.

Key tasks:

• Updating trackers for completed, pending, and in-progress tasks
• Logging daily activities, updates, and identified issues
• Preparing brief progress summaries as required
• Monitoring recurring issues or process inefficiencies
• Escalating patterns that impact workflow performance
• Supporting internal reporting with well-organized documentation

You may provide light coordination support to ensure timelines and milestones are met.

Tasks may include:

• Confirming availability across teams
• Updating calendars based on instructions
• Sending reminders for deadlines or required actions
• Tracking onboarding steps, checklists, or milestones
• Supporting coordination to prevent missed steps

Maintaining clean, consistent systems is central to this role.

Responsibilities include:

• Reviewing work for accuracy and formatting consistency before submission
• Maintaining standardized file structures and naming conventions
• Ensuring documents are organized, accessible, and easy to locate
• Supporting updates to internal process documentation
• Ensuring adherence to SOPs (Standard Operating Procedures)